Task Force

kmckaig

I am curious how many facilities have a regular meeting between their documentation team ie. coding/medical records/documentation specialists etc. If so, how often do you meet, who attends, what kind of agenda items do you have?

Thanks in advance,


Karen McKaig, BSN, RN, CCM, CPUR, CCDS
Case Manager
Clinical Documentation Specialist
Baxter Regional Medical Center
Mountain Home, AR 72653
870-508-1499
kmckaig@baxterregional.org

katysuegood@gmail.com

We do.
When we began our program 6mo ago (well technically we had a program for 5+ years but we had been unstaffed for the last 2) we had weekly CDI meetings. Now that things are rolling, we meet every other week.
The meetings include: Me (CDI program coord) and the one other CDS, as well as our coding manager, my department director and our physician liason. Now that we are meeting every-other week, on off weeks CDS' simply meet with our director at that time.
I am responsible for the meeting agenda and we use this time to discuss any obstacles we have come accross in the last couple weeks. I put our a lot of educational materials and I often have our physician liason look at that info. Sometimes we do case reviews. Like last week we reviewed a death chart of a low SOI/ROM patient to see what would have been done differently (if anything).
We also discuss things like ICD-10 as we are actively involved in that process.

Its a good time for us to all touch base since generally we (the CDS') are completely independent and we are in a different office from our director. Our physician liason can be tough to reach at other times.

tpeyton

We try to meet once a month. Coders and CDS's. We invite our respective managers. We go over reports. We try to do some type of education and discuss problem areas.



Tracy M Peyton RN, CCDS
Case Management
Bradford Regional Medical Center
Upper Allegany Health Systems
116 Interstate Parkway
Bradford, PA 16701
814-558-0406

fentona@bronsonhg.org

Same here, it seems to work well.
Amy Fenton R.N.
Clinical Documentation Specialist
Bronson Methodist Hospital
Quality and Safety
601 John Street, Box 59
Kalamazoo MI 49007
Work (269)341-8442
Pager (269)513-3131
Fax (269)341-8330
fentona@bronsonhg.org